Accounts Payable

Accounts Payable

Job Summary

We are seeking a dependable, organized, and detail-oriented Accounts Payable Clerk to manage daily accounts payable activities. This position is responsible for processing vendor invoices, maintaining accurate financial records, ensuring timely payments, and assisting with general office duties.

The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple tasks in a busy office environment.

Key Responsibilities

• Receive, review, and process vendor invoices for payment.
• Match invoices with purchase orders and receiving documents to ensure accuracy.
• Verify pricing, quantities, and payment terms.
• Prepare and schedule vendor payments to ensure bills are paid on time.
• Maintain accurate accounts payable records and filing systems.
• Reconcile vendor statements and resolve billing discrepancies.
• Communicate with vendors regarding invoices, credits, and payment questions.
• Monitor outstanding invoices and upcoming payment deadlines.
• Maintain vendor account information and payment records.
• Work with purchasing and receiving departments to resolve invoice issues.
• Assist with month-end accounting procedures.
• Answer phones, respond to emails, and assist with general office duties as needed.

Qualifications & Skills

• Previous accounts payable or general accounting experience preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Basic understanding of accounting procedures.
• Experience with accounting software and Microsoft Excel preferred.
• Strong communication and problem-solving skills.
• Ability to work independently and prioritize daily responsibilities.
• Dependable, professional, and able to maintain confidentiality.

Expectations

• Ensure invoices are processed accurately and in a timely manner.
• Maintain positive relationships with vendors.
• Keep accounts payable records organized and up to date.
• Identify and resolve discrepancies before payments are issued.
• Communicate effectively with management and other departments.
• Demonstrate reliability, accountability, and a willingness to assist wherever needed.

Position Goal

The primary goal of this position is to ensure that all company invoices and vendor accounts are managed accurately, efficiently, and on time while supporting the daily operations of the office.